POSITION SUMMARY

The Accounting Clerk reports to the Manager of Finance.  The Accounting Clerk works with other accounting team members to provide service to the Prairie community in the areas of cash and cash equivalent transactions, accounts receivable, accounts payable, and account analysis.  The Accounting Clerk is expected to be proficient in all areas through cross-training to allow for full coverage of positions by the Accounting team.

REQUIREMENTS

• Due to the sensitive nature of the accounting department and the access to information, a high level of confidentiality and privacy must be maintained with all information accessed and utilized by the position.

KNOWLEDGE, SKILLS, AND ABILITIES

• Unreserved commitment to Prairie’s mission, doctrinal position, and standards
• Strong communication and interpersonal skills and the ability to work positively with other staff to accomplish goals
• Detail oriented and good problem-solving and analytical ability
• Proficient in MS Office and other applications

EDUCATION AND EXPERIENCE

• Bank cashier, accounts receivable and/or accounts payable experience preferred
• Bookkeeping education and/or experience preferred

DUTIES AND RESPONSIBILITIES (As assigned)

Student Accounts

• Prepare bank deposits, cash reports, and reconcile cash draw daily
• Receive, enter, and reconcile cash and cash equivalent transactions daily
• Perform approved cash and cash equivalent transactions as per schedule
• Prepare, enter and reconcile month-end transactions
• Verify transactions comply with Prairie Bible Institute policies and procedures
• All other duties as assigned

Accounts Receivable

• Prepare, enter, and reconcile rental, utility and interest charges monthly
• Prepare for approval and enter accounts receivable invoices
• Balance and analyze accounts receivable monthly
• Prepare and mail accounts receivable statements monthly
• Follow up on delinquent accounts prepare and enter journal entries as required
• Balance and analyze student accounts at the end of the school year
• Receive and approve withdrawals from student accounts
• Maintain bill code list
• Filing of accounts receivable records
• Verify transactions comply with Prairie Bible Institute policies and proceduresOther duties as assigned

Accounts Payable

• Receive and verify accuracy, coding, and approval signature of invoices, requisitions, and expense reports
• Prepare and process invoices and expense reports for payment
• Perform manual and scheduled cheque runs, prepare and mail vendor cheques
• Perform monthly bank reconciliation
• Maintain vendor list
• File accounts payable documentation
• Balance and analyze accounts payable monthly
• Verify transactions comply with Prairie Bible Institute policies and procedures
• Other duties as assigned

General Accounting Office

• Perform analysis of balance sheet and income statement accounts
• Assist in month end processing
• Assist in fund accounting transactions
• Other duties as assigned

Prairie welcomes submissions from all applicants who can affirm the mission, doctrinal statement and lifestyle expectations of Prairie Bible Institute.   In accordance with the standards of the government, preference will be given to qualified applicants who hold Canadian citizenship or are a permanent residence of Canada